Year End Accounting Checklist: 8 Steps to Get Your Books Ready for End of Year Blog


When you begin your accounting, it is important to determine the start and end dates of your accounting year right away. Receive actionable business and accounting insights directly to your inbox. Here are some tasks that should be handled in QuickBooks with the help of an accountant. On the search bar, enter Accounts Payable Aging Summary or Accounts Payable Aging Detail and select the report you want to review. In the search bar, enter Accounts Receivable Aging Summary or Accounts Receivable Aging Detail and select the report you want to review. Streamline service calls and construction projects from start to finish with web-based real-time information.

This review will provide insight into waste and loss management, as well as reduce inaccuracies in inventory counts and receivings. You should reconcile your accounts every month to make sure transactions are recorded correctly in QuickBooks. As an added benefit at the end of the year, you’ll know you already have accurate data. Check with your accountant to see what information they need from you to close your books at year-end and prepare for the upcoming year and tax season. To ensure you securely save your accounting data for the new year, add backing up information to your year-end closing checklist.

  • To reconcile your accounts, compare your bank and credit card statements to your accounting records.
  • Taking the time to review financial statements at the end of each year ensures your clients’ records remain accurate.
  • Ensure that your recorded transactions match evidence from credit card statements, bank statements, invoices and receipts.
  • This means that you will get an idea of how much revenue you generated and the payments you had to make.
  • In addition to making sure all of your customers pay you, you need to square away any unpaid vendor debts your small business has accrued.
  • An accountant can also give you advice on streamlining and improving your processes for next year.

Experience workflow software that helps make sure nothing falls through the cracks. See why over 7,000 accountants and bookkeepers use Jetpack Workflow. See why over 7,000 accountants and bookkeepers use jetpack workflow. And as for the accounts payable, ensure that they are also correct and go through each of them to check if they make sense. For the accounts receivable, check if anything looks incorrect or if there are some missing invoices. An estimate of future income and expenses for a set period of time.

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If any customer has unpaid invoices in their account, contact them as soon as possible and ask them to settle them before the deadline. You can also take a look at your accounts receivable aging report to verify if there is any unpaid invoice or not. It’s a process in which you compare the amounts reported on your Balance Sheet to outside sources such as bank statements, loan documents, and customer accounts. This ensures that all assets and liabilities are accurately accounted for, and any discrepancies are identified and corrected. Common accounts receivable errors I see are not offsetting credits against old invoices.

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Don’t make the mistake of developing a budget and then tucking it in a file cabinet and never reviewing it again. You should be doing budget vs actual comparisons throughout the year to make sure you are staying on track. There is a lot to do before year-end for the small business owner. Too many small business owners tend to kick back and relax as the year wraps up. Use the Reclassify Transactions Tool to batch move transactions between accounts, or make the same correction to multiple transactions.

Make account balance adjustments

If you are using software, it should take you just a few minutes to gather all the necessary documents. When you analyze the year-end statements, including the income statement, balance sheet, and cash flow statement, you will get an accurate picture of your operations. The income statement is also called a profit-and-loss statement, and it summarizes the income and expenses for the year. This means that you will get an idea of how much revenue you generated and the payments you had to make.

After you have attended to your financial year-end tasks you should take a good look at your organization as a whole. I recommend building your budget towards the end of Q4 each year but definitely before the year closes out. Make sure that your QuickBooks file is completely up to date and reconciled. Review your bookkeeping prior to year-end and clear up any outstanding issues.

Step 6: Pay Bills From Vendors

We are offering a deal so amazing that no other bookkeeping or payroll service would be be crazy enough to offer it. But, we are so sure you’ll love our service that we are happy to give you a BUNCH of free stuff. When you account for inventory, you will determine how much money you have spent during the year on goods and supplies. Also, it enables you to find out how much money you will need for purchasing additional inventory going forward, and to adjust spending accordingly.

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Keeping a record of all accounting data for future reference is critical to all businesses. Hence, don’t forget to add -‘backing up of important information’ into your year-end checklist. Adopt a reliable backup system that will protect your important accounting information on your phone or computer. You can also use cloud backup which will enable your company to send a copy of your backed-up data to another location in case the system is compromised.

Here’s how to reconcile accountsandtips for checking everything for the year. If you find any outstanding balances, send a statement to the customer. Learn about what you and your accountant need to do in QuickBooks Online to close out the previous year and prepare for the new one. If you use software, you should be able to easily grab the necessary documents for your accountant.

Integrated cloud business software suite, including business accounting, ERP, CRM and ecommerce software. Outsourced bill pay solution with cash flow reporting and tracked expenses. Businesses also need to account for expenses incurred but not yet paid. This includes keeping track of invoices, receipts, and other documentation. In a paperless environment, it means keeping digital copies of all statements, invoices, and deposit records.

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Thoroughly investigate these records and see if any discrepancies are discovered. It may be necessary to adjust one of your records to make the balances equal. Don’t worry, artificial intelligence isn’t about to replace your doctor anytime soon, but it may shift the job market and change the day-to-day work for many physicians. The BLS predicts a 4 percent increase in jobs for architects, which is a slower-than-normal growth pace.

Be understanding, patient, and positive when you reach out to late-paying customers. Notice that your net profit for the fiscal year gets added to this total. In a nutshell, your balance sheet tells you whether your hard work throughout the year has paid off. To speed up this process, consider an automation software that includes digital receipt capture so employees can upload their paper expense receipts instantly. Identify the important dates and the activities that must be completed by each. These include reporting and data processing deadlines and the fiscal close date.

Our goal is to help small businesses thrive, and we want to help as many businesses as we can. Looking at the bigger picture will help you make decisions to improve how your business operates, how you work in your business, and ultimately, your life as a business owner. 📖Read on to save yourself time and hassle during your corporate year-end.


To keep your receipts in shipshape year-round, make sure you organize from the get-go. As soon as you get a receipt, organize it using your filing or storage system. That way, you don’t have to worry about misplacing the receipt or forgetting to account for it.

When it comes to periodic closing, these missing elements can cause major delays in expense reconciliation and other tasks. The fiscal year refers to a 12-month period that often follows the calendar year from January to December, but can also start from the day the business was registered. In simple words, tax planning is the process of minimizing your tax payable amount.


Identify any how to calculate overtime pay bills you need to pay before the end of the year. While you’re at it, it’s never too early to get a head start on payroll. For more year-end info, see theYear-end Checklist for QuickBooks Online Payroll.


Any paymentssitting in the undeposited funds account won’t be included in your current year’s income. If collecting payments from customers is difficult, consider offering them a payment plan. The customer might not be able to pay their invoice off all at once.

These businesses may choose a different schedule — e.g., a fiscal year that runs from February 1 to January 31. It sounds like a lot now, but these key steps will help you gain control of your accounting and get you ready to ring in the new year. To make things even easier for you, we’ve also created a printable end-of-year accounting checklist so that you can mark your progress. You may also need to follow up with the relevant parties to ensure there are no issues on their end.